ABOUT US

Who We Serve

 

ExpoVention supports both sides of the trade show industry—show management teams and individual exhibitors. While both share the goal of delivering a successful event, their needs, timelines, and objectives are entirely different. We understand your unique needs, and we deliver solutions designed for each perspective.

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For Show Management & Event Organizers

 

Supporting show management begins long before exhibitors arrive on the show floor. We work 12 months out (and often earlier) to help organizers plan, structure, and execute world-class events. ExpoVention acts as a strategic extension of the event team, providing:

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• Guidance on selecting and vetting third-party vendors

• Support throughout the RFP and vendor bidding process

• Coordination across multiple venue options and recommendations based on event needs

• Assistance with contract negotiations with venues and service partners

• Consultation on show floor layout, attendee flow, and operational planning

• Management of timelines, communication plans, and exhibitor-facing materials

• Oversight to ensure consistency, clarity, and high-quality delivery across the entire event ecosystem

 

Our goal is to help organizers build an event infrastructure that is efficient, cost-effective, well-coordinated, and ready to scale.

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For Exhibitors & Brand Teams

 

Exhibitors have an entirely distinct set of goals, focused on visibility, engagement, and ROI. We support exhibitors as early as a year in advance to help them plan their entire trade show season and handle every logistical and strategic detail. Services include:

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• Building and optimizing annual trade show calendars

• Evaluating which shows will deliver the strongest return

• Managing deadlines, documentation, and compliance requirements

• Coordinating EACs, COIs, shipping, freight, and inbound/outbound materials

• Developing booth layouts, décor, signage, and engagement strategies

• Integrating AV, interactive technology, and lead retrieval solutions

• Reviewing graphics and collateral for consistency and impact

• Overseeing onsite booth setup, labor, catering, and hospitality

• Managing teardown and outbound logistics

• Conducting post-show assessments to maximize future performance

 

We ensure exhibitors show up prepared, polished, and positioned for success.

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Comprehensive Trade Show Services

 

ExpoVention manages every stage of the trade show lifecycle. Our services span both strategic planning and hands-on execution.

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• Pre-Show Planning

• Reviewing show facts, floor plans, and early-bird deadlines

• Advising on EACs and managing COIs

• Coordinating shipping and freight logistics

• Developing detailed briefs to align exhibitor or organizer teams

 

Booth Strategy and Design

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• Planning booth layouts, furniture, décor, and signage

• Integrating AV, lighting, and interactive technology

• Reviewing graphics and collateral for consistency

• Providing engagement strategies to drive booth traffic

 

Sponsorship and Marketing

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• Identifying and recommending sponsorship opportunities

• Creating marketing collateral, logos, banners, and social graphics

• Managing pre-, on-site, and post-show promotions

• Amplifying event presence through targeted social media campaigns

 

On-Site Management

 

Coordinating booth or event setup, labor, and AV support

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• Managing catering, hospitality suites, and VIP events

• Overseeing real-time logistics and resolving issues

• Ensuring flawless execution from open to close

 

Post-Show Support

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• Managing dismantle and outbound shipping.

• Completing financial reconciliation and evaluations

• Conducting post-show analysis to improve future ROI

 

Why Clients Choose ExpoVention

 

We combine strategic expertise with flawless execution. Clients rely on us because we offer:

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• Full-spectrum trade show support for both organizers and exhibitors

• Customized strategies aligned to client-specific goals.

• Decades of global experience across multiple industry sectors

• Hands-on support both behind the scenes and on the show floor

• Proven processes that save time, reduce costs, and enhance impact

 

Our Promise

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At ExpoVention, every trade show is an opportunity to shine. Whether we are supporting an entire event or elevating a single booth, our team ensures every detail is managed and every opportunity is maximized. With deep experience, creative solutions, and a commitment to excellence, we make trade shows stress-free, productive, and unforgettable.